Event Space Rental in Richmond BC – LED Wall Venue for 50-80 Guests from $99/hr

Finding the right venue for a 50–80 person event in Richmond, BC means balancing aesthetics, technology, and logistics. Upperland Studio offers something most event spaces in Metro Vancouver cannot: a professional-grade 7-metre curved LED wall that transforms any gathering into a visually immersive experience — from corporate product launches to press events, galas, and private celebrations.

Located at 238-13880 Wireless Way, Richmond BC V6V 0A3 — minutes from YVR airport and the Canada Line — Upperland Studio’s event space combines cutting-edge visual technology with flexible configuration and professional AV support.

Venue Features

Upperland Studio’s event space is purpose-built for technology-forward events that demand more than a blank room and a projector. Here’s what the space includes:

• 7 m × 4 m curved LED wall (180°): The centerpiece of the venue. Display branded content, live feeds, presentations, immersive environments, or dynamic visual art — all at cinema-quality resolution with seamless edge-to-edge coverage.
• Professional stage lighting: A full lighting rig with programmable fixtures allows for dramatic stage looks, spotlight presentations, ambient event lighting, and synchronized light shows.
• Green screen area: Available for photo activations, social media content booths, or hybrid broadcast setups during events.
• 3-camera podcast/interview setup: Ideal for live-streamed fireside chats, panel discussions, or corporate keynotes that need professional multi-angle coverage.
• Audio system: Professional speakers and microphones (wireless lavalier and handheld) suitable for presentations, performances, and background music.
• Climate-controlled environment: The studio maintains comfortable temperatures regardless of the LED wall’s output or crowd size.
• Dedicated load-in access: Ground-level loading for easy setup of catering equipment, furniture, displays, and custom installations.

For a complete overview of the studio’s technical capabilities, visit our LED wall studio guide.

Event Types We Host

Product Launches

The LED wall turns a product launch into an experience. Display your product’s story, brand film, or animated reveal on a massive curved screen while guests watch from the studio floor. Tech companies, consumer brands, and automotive manufacturers have used our space to create launch events that generate immediate social media coverage. The wall can display real-time social feeds, live polls, and interactive content alongside your product presentation.

Press Events and Media Previews

For press events, the LED wall serves double duty: it’s the visual backdrop for your presentation and the branded step-and-repeat for media photos. The green screen area can be configured as a content creation station where media attendees produce social clips on-site. Our 3-camera setup enables professional live streaming to platforms like YouTube, LinkedIn Live, or private streaming services, extending your press event’s reach beyond the room.

Corporate Galas and Award Ceremonies

For more formal events, the LED wall becomes an elegant, dynamic backdrop — displaying atmospheric visuals, sponsor recognition, award nominee presentations, or live event photography. Combined with Upperland’s stage lighting, the space transforms from a production studio into a sophisticated event venue. The capacity comfortably accommodates 50–80 guests for seated or cocktail-style configurations.

Corporate Meetings and Town Halls

Companies use our space for quarterly town halls, investor presentations, and strategic planning sessions where the LED wall displays data visualizations, organizational charts, and presentation decks at a scale and quality that no projector can match. The multi-camera setup allows remote team members to participate via live stream with professional production quality.

Private Celebrations

Birthday milestones, engagement parties, and intimate wedding receptions find a unique home at Upperland. Imagine slow-motion footage of the couple displayed on a 7-metre wall, a virtual forest backdrop for the dance floor, or custom visual art that responds to the DJ’s music in real time. It’s a venue experience that guests simply cannot get anywhere else in Metro Vancouver.

The LED Wall as Event Backdrop

Most event spaces offer blank walls, pipe-and-drape, or projectors. Upperland’s LED wall is a fundamentally different proposition:

• No projector shadows: Speakers can stand directly in front of the wall without blocking the image.
• Daylight-bright: The wall is visible in any lighting condition — no need to dim the room to see the screen.
• Dynamic content: Unlike a static backdrop, the wall can change throughout your event — different visuals for cocktail hour, dinner, presentations, and dancing.
• Brand immersion: Display your brand identity at massive scale. Colors, textures, motion graphics, and video content surround your guests, creating a branded environment rather than just a branded sign.
• Photo-ready: Every photo taken at your event features a stunning, perfectly-lit backdrop. No more unflattering ballroom carpet in your event photos.

For a comparison of how the LED wall performs versus traditional event setups, our LED wall vs. traditional set article covers the technical advantages in detail.

Catering and AV Options

Upperland Studio operates as a BYOC (bring your own caterer) venue — you choose the catering company that matches your event’s needs and budget. We provide:

• Catering staging area: A dedicated space for food preparation and plating, with access to power and water.
• Tables and basic furniture: Available on request. For custom furniture, floral, and decor, we work with several Richmond-based event rental companies and can facilitate introductions.
• AV included: The LED wall, stage lighting, audio system, and multi-camera setup are all part of the venue package — no need to bring in a separate AV vendor.
• Wi-Fi: High-speed internet available for live streaming, interactive displays, and guest connectivity.
• On-site technical support: An Upperland technician is present during your event to operate the LED wall, manage lighting cues, and handle any AV requirements.

Booking Process and Capacity Details

Booking your event at Upperland Studio is straightforward:

• Step 1 — Inquiry: Contact us via our booking page with your event date, estimated guest count, and event type.
• Step 2 — Site visit: We’ll schedule a walkthrough of the space so you can see the LED wall in action and discuss layout options.
• Step 3 — Proposal: We provide a detailed proposal with pricing, layout diagrams, AV specifications, and a timeline for the event day.
• Step 4 — Confirmation: A 50% deposit secures your date. The balance is due 7 days before the event.
• Step 5 — Event day: Our team handles all technical setup. You arrive to a fully prepared venue.

Capacity details:

• Cocktail/standing reception: Up to 80 guests comfortably.
• Seated dinner (rounds): 50–60 guests depending on table configuration.
• Theater-style presentation: 60–70 guests with clear sightlines to the LED wall.
• Hybrid (seated + standing areas): 50–70 guests with flexible zones for networking, dining, and presentations.

Studio rental starts at $99/hour for production bookings. Event packages are quoted based on duration, guest count, and technical requirements. For a full cost overview, see our studio pricing guide.

Location and Accessibility

Upperland Studio is located at 238-13880 Wireless Way, Richmond BC V6V 0A3 — in Richmond’s tech and media corridor, just off Highway 99. Key logistics:

• 10 minutes from YVR International Airport — ideal for events with out-of-town guests.
• 5 minutes from the Bridgeport Canada Line station — accessible by public transit.
• Free parking available in the building’s lot for guests and vendor vehicles.
• Ground-level load-in for easy delivery of event supplies, catering, and custom installations.

For broader information about video production and studio resources in Richmond, BC, our area guide covers the full landscape.

Frequently Asked Questions

Can we bring our own DJ or live music?

Yes. The studio’s audio system supports external inputs from DJ equipment, live instruments, and mixing boards. We also have the ability to sync LED wall visuals to live audio for a fully immersive experience. Please let us know your audio requirements during the proposal stage so we can ensure compatibility.

Is the space available for multi-day events or conferences?

Yes, multi-day bookings are available and we offer discounted rates for events spanning two or more consecutive days. Contact us for a custom quote.

Can we customize the LED wall content for our event branding?

Absolutely — this is one of the most popular features of the venue. You can provide your own video content, branded graphics, or presentation decks, or our team can design custom LED wall visuals that match your event’s theme and brand identity. Custom content design is typically completed within 5–7 business days of receiving your brand assets. According to EventMB’s research on immersive event technology, branded LED environments increase attendee engagement and social sharing by up to 40%.

What’s included in the venue rental price?

The venue rental includes the LED wall, stage lighting, audio system, Wi-Fi, on-site technical support, and basic furniture. Catering, custom decor, and specialized equipment (e.g., fog machines, custom lighting fixtures) are arranged separately. We provide a fully itemized proposal so there are no surprises on event day.

Book Upperland Studio for Your Next Event

Whether you’re launching a product, hosting a corporate gala, or celebrating a milestone, Upperland Studio’s LED wall venue in Richmond, BC delivers an experience your guests will remember. Submit a booking inquiry today, and our events team will contact you within 24 hours to discuss your vision.